Billing › Invoice formats › Wholesaler and trader

Wholesale and trader GST invoice format

Traders mostly sell to other registered businesses (B2B). Your buyer claims input tax credit from your invoice, so every detail has to be right.

What a B2B invoice needs

• Buyer's GSTIN, name and billing address. In the invoice maker, type the GSTIN: the state fills in by itself, and the last character is checked for typing mistakes.
• Place of supply: the state where the goods are delivered. A different state means IGST.
• Ship-to address when goods go somewhere other than the billing address.
• HSN codes: at least 4 digits (6 if your turnover is above ₹5 crore).
• Three copies for goods: Original for recipient, Duplicate for transporter, Triplicate for supplier.
• The buyer's order or PO number in the "Order / PO number" field.

Moving the goods

For a consignment worth more than ₹50,000, an e-way bill is usually needed before the goods move. Put the transporter's name and vehicle number in Notes so they appear on every copy.

Example

Seller	Buyer	Tax
Ludhiana, Punjab (03)	Ambala, Haryana (06)	IGST at the full rate
Ludhiana, Punjab (03)	Amritsar, Punjab (03)	CGST + SGST, half each

Tips for traders

• Save each customer once: next time, type a few letters of the name and pick it.
• Set payment terms (for example "Payment within 30 days") and a due date so it shows on every bill.
• Mark bills paid in Saved invoices to see who still owes you.